How To Choose The Right Child Care Management Software

How To Choose The Right Child Care Management Software

If you want to put up or manage a child care facility, you must have the right tool to streamline your operations. A child care management software can immensely help you with this. This article will tell you how to choose the right child care management software for your business.

Why Use Child Care Management Software

A child care management software is beneficial for the facility for several reasons:

Parent Demographics are Changing

More than a million millennials become mothers each year and more than 50% of them agree that playtime is crucial for their child's development. Also, a majority of them interact digitally, which means you need to invest in updated software.

Child Care Providers are More Stretched and Stressed 

Child care management software can help you keep top-performing teachers. It also gives them a greater sense of autonomy and parents can appreciate them better.

Profits are Falling Through Cracks

Child care services may be an estimated $57 billion industry, but you still need a good system and platform to keep up and generate more revenue for your business. And that's where a child care management system comes in. The software can help businesses become more efficient in their day-to-day operations.

What to Look for in Child Care Management Software

Running a child care facility can be overwhelming and stressful at times. You need a powerful software system that can help you effectively manage your business. Below are the things you should look for when you invest in child care management software.


Depending on the size of your facility, it can be challenging to deal with tons of records. However, you can keep and manage them well by investing in a software that offers efficient record-keeping. Look for software that lets you access records wherever you are and it should be available in all devices.

Cloud Backup Support

Losing important records and documents can be costly. It's important to have a platform that lets you securely keep the children's tax records or vaccination records. When you invest in child care management software, ensure that it also offers cloud support. This feature gives you peace of mind, knowing that all of your records are safe and secure.

Advanced Scheduling

When running a child care business, you'll need to efficiently manage your daily operations and important events. There may be times when you'll need to reschedule trips or keep track of your food delivery or staff vacations. A good child care management software should let you easily and quickly alter schedules to meet your daycare needs.

Billing and Payment Capabilities

Doing manual billing can take a lot of your time, and it's also costly in the long run. You need a child care management system that lets you manage billing and payment quickly and easily. It should offer convenience not just to you but also to the parents. Most importantly, you need this for contactless payments. Some parents may be particular with this due to the pandemic so ensure that you have this feature in the child care management software.

Smartphone Application

Today, the majority of the consumers use their smartphones for almost everything: paying bills, buying products or services, deliveries, online banking, and even admin tasks such as keeping to-do lists.

You have an edge over your competitors when your child care software has an app that allows parents to do tasks such as making payments or viewing attendance records. Ensure that the app can provide parents with real-time data and supports cloud integration.

Communication Tools

While consumers still use emails and phone calls for communicating, it's always best to offer something more to the parents. A child-care software that offers more communication features such as SMS messaging push notifications and in-app chat can be an extremely useful tool. When there are important announcements or if you need to simply get in touch with parents regarding their child, it'll be easier and faster with this feature.

Excellent Customer Support

Having excellent customer service contributes to more conversions. This is why it's essential that the child care management software has this feature. It should offer customer support such as online chat or a customer service portal to make it easier for the parents to contact you or acquire necessary information.


Reducing your expenses can help you get more profit. So it's essential to look for a software that has all the features you need at a better price. You need to consider the monthly cost for using the software, package options, and how many users can use it. Ensure that you don't go beyond your budget. Also, try not to max out your budget in case something comes up.

Choosing the best software doesn't have to be difficult so long as you take the time to think about your needs and make comparisons. Before making a final decision, ensure that the software also aligns with your business goals and budget.

Apart from streamlining your daily operations, you need to acquire child care management software to:

  • To add to your current system
  • To replace your current system with an efficient one
  • To take over specific child care functions
  • To add flexibility

Whether you are a startup child care business or already an established one, you need a system that can efficiently help you manage your business. And that's the major role of a child care management software. 

Contact Early Learning Ventures to Schedule a Demo

Do you want to save time and increase revenue for your child care business? Invest in a child care management software today! Get in touch with us to schedule a free demo. We can show you how our system works, walk you through the onboarding process to make the transition as easy and painless as possible and finally see you effectively using it. Contact us today!

Are you aware of the most common licensing violations? Get your checklist for a compiled list! 

Are you looking for more child care management information? Check out our Ultimate Guide to Child Care Management.

Our child care management system makes running your child care program simple and efficient. Get back to what's most important. You shouldn't have to spend more time on the administrative tasks than you do with children and staff. 

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Or schedule a demo with us to learn more about how our child care management system, Alliance Core, can streamline your administrative processes.

Do you run an early childhood association made up of child care providers? If so, check out our Ultimate Guide to Shared Service Alliance.

Header image courtesy of Jumpstory.

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